Town of East Hampton, CT
20 East High Street, East Hampton, CT 06424
March 2012
Parks and Recreation Advisory Board Meeting
Date: March 6, 2012
Time: 4:00PM
Parks and Recreation office
240 Middletown Avenue
Minutes

Present Board Members:  Chairperson; Rich Norkun, Vice Chairperson; John Wright, Len Heroux, Deb McKinney, Tim Adams, Mark Vickery.  

Also Present:  Director; Ruth Plummer, Program Coordinator; Shawn Mullen.  

Call To Order:  Rich Norkun called to order the March 6, 2012 Regular Meeting of the Parks and Recreation Advisory Board.   

Approval of the minutes of the February 7, 2012 regular meeting of the Parks and Recreation Advisory Board:  Len Heroux motioned to approve the minutes of the February 7, 2012 Regular Meeting of the Parks and Recreation Advisory Board.  John Wright seconded the motion.  All approved (6-0).   

Audience of Citizens:  None

Communications
  • Memorandum from Ruth Plummer to John Weischel regarding Walleye stocking
The letter was discussed and everyone has a copy.  
  • Memorandum from Ruth Plummer to the Parks and Recreation Advisory Board Regarding Plan of Conservation and Development.
Ruth Plummer explained the Plan of Conservation and Development.  Everyone has a copy.   
  • Memorandum from Ruth Plummer to John Weichsel regarding Sears Park fee structure.  
The letter was discussed and everyone has a copy.  The Sears Park Sticker fees will remain the same for the 2012 season.  
  • Memorandum from Ruth Plummer to John Weichsel regarding Salmon River State Forest
The letter was discussed and everyone has a copy.   
  • Sears Park Facility request for EHHS Class of 1992.  
Len Heroux motioned to approve the facility request.  Tim Adams seconded the motion.  All approved (6-0).  
  • Gazebo Rental Form Draft
The draft of the Gazebo Rental Form was discussed.  Ruth Plummer will make the suggested changes and the board will address this again at the next meeting.  
  
Director’s Report:  Ruth Plummer and Shawn Mullen reported on the status of the Parks and Recreation Department.  

Unfinished Business
  • Governor William O’Neil Performing Arts Gazebo update
The project is out to bid.  There will be a pre-bid meeting on March 12.  The bidding will close on March 27.  A recommendation will need to be made at an April Town Council Meeting.  
  • AirLine Trail extension to Main Street update
The contract signing is complete for the project.  We are currently working with AT&T and CL&P to move a couple of utility poles.    

New Business   
  • Survey for recreational needs
The Advisory Board suggested a survey of some type be conducted to address the town’s recreational needs.  Ruth Plummer will look into this and report back at the next meeting.  
  • Plan of conservation and development
See Communications item d.   
  • Gazebo use policies and procedures
See Communications item f.  

Other Concerns:
  •  Interviews are currently being conducted for a seasonal maintainer position.  6 applicants will be interviewed.  The period of employment is April to September.
  • Mark Vickery brought up a discussion on town fields.  The Advisory Board will look into the process and an agenda item will be added for the next meeting.    
 
Committee Reports
  • Recreational Facility
Nothing further at this time.  

Adjournment:  Len Heroux motioned to adjourn the March 6, 2012 Regular Meeting of the Parks and Recreation Advisory Board.